All about Recruitment Productivity – Where are you wasting most of your time?

Author : qxrpo uk | Published On : 28 Apr 2021

Recruitment has always been a time-consuming and challenging process for recruiting professionals. To ensure the very best candidate for a particular position, hiring professionals often invest a significant amount of time sourcing, screening and selecting candidates. 

Even with the most efficient team, the entire recruitment process takes weeks to months to complete. It may sound harsh, but most of the recruitment process is not in your control. Find out the most common factors in recruitment that often take the most time. 

1. Improper Talent Sourcing 

Yes, it is essential to source a large number of potential candidates, but it is way more important to source candidates who are suitable for the professional needs of your organisation as well. If you cannot source qualified candidates, sourcing a large number of potential candidates is useless. Without a proper talent sourcing strategy, you can spend as many hours as you want, but it will never be enough. 

2. Pursuing passive candidates for a position 

A passive candidate is usually either your best friend or your worst enemy. Studies have found that 73% of total candidates are passively looking for a better job. To source passive candidates, hiring professionals should be active in social media, where most passive candidates can be found. To efficiently source passive candidates, being reactive is not enough. A recruiter must be proactive for successful passive candidate sourcing. 

3. Not having a proper Applicant Tracking System (ATS) 

A proper Applicant Tracking System is an essential tool necessary for an efficient recruitment process. It contains a list of potential candidates and their qualifications. Having an Applicant Tracking System (ATS) enables a recruiter to source talent whenever a new job opening pops up. By having an ATS, a recruiter does not have to start the talent sourcing from scratch. An ATS not only ensures that the best quality candidates are hired; it also makes the entire recruitment process a much faster procedure. 

4. Increased Time-to-hire 

No matter how hard you try, it is impossible to recruit a new candidate quickly. The recruitment procedure is naturally lengthy and time-consuming. The average time to hire a new candidate across all corporate industries is approximately 3-4 weeks and at least 66% of that total time is spent on interviewing the candidates. Recruiters want to ensure that the candidates being hired are truly the most suitable ones, which is why they take a lot of time screening and selecting the candidates. A pre-interview screening can help to sort out the unsuitable candidates and narrow down the number of candidates before the interview. Interviewing a lesser number of candidates means a lesser amount of time being invested. 

Read more about other factors affecting your recruitment productivity here: 

Facts and figures: 

  • According to the most recent data published by DHI-DFH mean vacancy duration measure published in May 2020, when a new job position opens, it stays open for 28 working days on average. 

  • According to a 2015 survey by Glassdoor, US companies usually take an average of 22 working days to interview the shortlisted candidates for a single job position. 

How to increase productivity and waste less time?  

1. Knowing when to stop  

Every recruiter in his recruiting history has come across at least one candidate who they thought would be a great hire and invested a lot of time to build a proper relationship with, only to have the candidate reject the job at the last moment. Know when to stop; learn to identify the red flags of a candidate. Don’t waste a huge amount of time on the wrong candidate. 

2. Maintaining a talent pool – 

Maintaining a solid pool of efficient candidates is always beneficial to a recruiter. 
Just as your database grows in size, the number of quality candidates’ increase as well.  When you have a large pool of qualified candidates, you won’t have to source candidates from external sources. This can save a reasonable amount of time when you start recruiting. 

3. Streamline the whole recruitment process – 

Have a solid plan before you start the recruitment process. It is vital to thoroughly assess the candidates to ensure the most suitable candidate is hired. When you take a long time to hire, the chances are that the best candidates have already been hired by another company. To avoid losing candidates, have a solid plan for each step and act accordingly for more streamlined and well-managed recruitment. 

4. Outsource the Recruitment Process 

As you can see, increasing productivity and reducing the time to hire is tricky in recruitment. This is why most companies choose to outsource the recruitment process. Outsourcing recruitment process does not only reduce the time and money being spent, but it also improves the candidate quality. Recruitment Process Outsourcing Companies such as the QX Global Group offers full-cycle recruitment outsourcing services which cover candidate research, CV sourcing, placement, candidate management and much more at a very reasonable cost. The out of hours support by the QX global group includes weekends and bank holidays as well. 

If you want to increase your recruitment productivity without investing a considerable amount of time and money, choose QX Global Group.